VAT refund for business trips abroad: Webinar of March 31, 2022

how to apply for vat refund for business trips abroad
Studio A&P held a Webinar in collaboration with Industry Associations regarding the application process of VAT refund for business trips abroad.

On thursday, March 31, 2022, Studio Arletti & Partners held a Webinar in collaboration with Industry Associations ACIMAC, UCIMA and AMAPLAST regarding the application of VAT refunds for business trips abroad. A hundred companies joined the Webinar, and most of them were particularly interested in the proper way of bookkeeping for business trips and VAT legislation applied abroad.

Table of contents

  1. The Directive 2008/9 ruling VAT refund
  2. Topics of the Webinar
  3. Who can apply
  4. Regulatory Framework
  5. How We can help you
  6. Schedule consulting session
  7. Contact us


1. The Directive 2008/9 ruling the VAT refund for business trips abroad

The application for VAT refund is ruled by Directive 2008/9 CE, which states that:

taxable persons established in the Member State who paid VAT in another Member State, regarding goods and services there purchased or imported from, may apply for the refund to said Member State, through an application to the Revenue Agency for each tax period.

2. Topics of the Webinar

The main topics of the Webinar were:

  • Legislative requirements to be able to apply for the VAT refund for business trips abroad;
  • Analysis of the situation of VAT refund for main European Countries: France, Spain, Germany, UK etc.
  • Simulation of benefits and savings for companies;
  • Application procedure for the refund;
  • Presentation of A&P service to Webinar invitees.

3. Who can apply

This service developed by Studio Arletti & Partners is targeted to Italian companies working internationally and frequently schedule business trips abroad, within the EU or even overseas.

In particular, the main goal of the service offered to adhering companies is to retrieve the VAT spent on hotels, restaurants and car rental during business trips abroad.

Regulatory Framework:


EU Legislation:

How Studio A&P can help you

Our team of International Tax Specialists conducted thorough research on VAT legislations abroad, in order to assist companies in the most effective way when applying for VAT refund. Our team will take care of collecting all the necessary documentation to apply for the refund, to be sent directly to the Italian Revenue Agency, based on the procedure and timeline set by the European Directive.

Once the Member State receives the VAT refund from the Revenue Agency, said State shall proceed to refund the VAT within a maximum period of 4 months.

The refund will be directly sent to the Bank Account stated during the application.

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Our Teams of Experts have extensive experience in posting workers worldwide, inbound and outbound immigration, tax services in Italy and abroad.

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