RELOCATION SERVICES

A&P provides professional relocation services to employees moving to Italy and worldwide to carry out an international assignment.

WE HELP YOUR EMPLOYEES FIND A NEW HOME

Relocation Services

Relocating means moving for a medium to long period of time to accomplish an international assignment. It involves finding a new house for the employee and his family.

Finding a new home can be difficult and costly for both the employee and the company. A&P will help the assignee find a home and a school for the children. We will provide assistance throughout the whole process.

To relocate means moving to a different place (town, country, continent) to work and live in. It commonly refers to medium-long term transfers and it involves  both the employee and his family.

A&P takes care of finding a house and a school in the most suitable neighborhood for an expatriate. Moreover, we offer personalized services to match the assignee’s needs in order to make him and his family settle and excel in a new environment.

Nowadays, International companies often have to move employees to work in a different country. Managing these processes can become time-consuming for the employee, who might not be aware of the local laws and thus incur in problems that would result in high costs for the company and dramatic effects for the assignment.

Housing is one of the main causes of aborting an international assignment. However, A&P will make sure that the assignee finds the most suitable housing solution. In addition, A&P will work to satisfy the expectations and needs of the assignee and his family in order to help him accomplish his assignment abroad.

A&P will provide assistance throughout the whole process of relocation of an employee, which entails a number of practical fulfillments, among them:

  • finding a home in the most suitable area for an expatriate, that will happily satisfy both the assignee and his family;
  • finding the proper international school for the children with internationally recognized qualifications;
  • drafting a lease contract according to local law;
  • fulfill mandatory registrations at local authorities.

Find out more about Our Relocation Services

Area Orientation

Our relocation services include visits to the new city with a local consultant, in order to get an overview of the city and the main residential areas.

It is an occasion for the employees and their family to be personally accompanied by a local consultant.

They will be able to acquire an overview of the city, including potential future residential areas, shops, schools and other facilities.

To give the assignees a real taste of the residential market and facilities of the area they are moving to. With the help of a local expert, the area orientation helps conducting a successful home search.

The area orientation is normally scheduled during a pre-assignment trip.

  1. An A&P consultant will contact the assignee prior to the trip, in order to collect his/her preferences;
  2. The consultant will organize an orientation tour, tailored on the assignees requirements;
  3. Finally, the consultant will accompany the assignee during the 1 day orientation tour of the city.
  • Two-three days for the organization.
  • One day for the visits.

Temporary Accomodation and Hotel Booking

A&P relocation services also include support in finding a temporary arrangement in case your permanent housing solution is not available yet.

While waiting for your permanent housing solution to be completely ready, A&P will help you find a temporary accommodation and coordinate the required payments, or book a hotel in alignment with the company policy.

Employees will have the support of a professional to make sure they have a proper place to stay, while waiting for their permanent house to be ready.

The assignee won’t have to worry about accommodation and can concentrate on his new job.

  1. A&P will locate a few accommodation proposals and share them with the assignee;
  2. The assignee/company will choose the property of interest;
  3. Finally, A&P will book the property and coordinate the payments and safety deposit.
  • Three/Four days for checking the availability and arrange the agenda;
  • Half a day for the visits;
  • One day for the booking confirmation and the coordination of the payments.

Home Search

A dedicated consultant will bring the assignee to visit a pre-selection of housing options. We will help with local regulations and rental procedures.

A local consultant, well-informed about the area and its residential market, will accompany the assignee and his family to visit housing options, carefully selected on the basis of a needs analysis, previously made with the assignee.

Furthermore, the assignee will receive ongoing support to understand the local market, rental procedures, local customs and regulations.

Finding the perfect new home can be very time-consuming. Having the support of a well organised team of professionals in scouting the housing market and selecting properties is crucial.

With our professional support, the assignee will be able to concentrate on the new job.

  1. A&P will submit a housing questionnaire to the employee;
  2. The employee will fill the questionnaire with housing preferences;
  3. A&P will arrange a call with the assignee to discuss the questionnaire and better understand needs and requirements;
  4. A&P will scout the rental market and preselect a number of properties;
  5. A&P will share the preselected properties;
  6. Finally, an A&P consultant will accompany the assignee to visit the properties during the house hunting day.
  • Introductory mail sent by our consultant;
  • Filling of relocation questionnaire (5 minutes);
  • Introductory call with our consultants (30 minutes);
  • One week to arrange the visits;
  • One day for the visits.

Lease Negotiation and Inventory Check-In

Ask for support with rental negotiation.

A dedicated consultant will help the assignee through every step of the rental negotiation. The conditions of the property are checked once the keys are handed over.

Full support in the rental negotiation, as from the written rent proposal, to the drafting of a lease contract that is as suitable as possible for the assignee and in accordance to local regulations.
Assistance in the coordination of the required payments.

A dedicated consultant will meet with the assignee and the landlord for the handover of the keys, in order to check the conditions of the property.
Moreover, a detailed inventory report with pictures will be drafted to record the conditions of the property including its content.

The professional support in drafting a lease contract ensures the compliance with applicable legislation. Furthermore, it protects the assignee from possible inconveniences due to cultural and language differences.

Also, an inventory check-in made in a professional way, ensures the fulfillment of the lease agreements, especially for what the property conditions are concerned.

  1. One of our consultants will draft the lease contract in accordance with the local law and mediating between the special requirements of all parties involved;
  2. The consultant will provide an English version of the contract to the assignee prior to the contract signature;
  3. A&P will coordinate and assist the contract signature;
  4. A&P can support the landlord in the contract registration at the Tax Agency;
  5. A&P will keep track of the contract expiry date and the relevant annual taxes due;
  6. Our consultant will meet the assignee at the house check-in;
  7. The consultant will mediate between the parties, drafting a check-in report with pictures;
  8. Finally, the consultant will store the check-in material with the clients as well as on an online database.
  • One day for the predisposition of the tenancy proposal;
  • Two/Three days to get the proposal signed from both parties;
  • One day to arrange the payment of the first month rent (as confirmation amount);
  • Two to Three days for the drafting of the rental contract (template available);
  • One day to arrange the payment of the safety deposit (usually two to three months’ rent);
  • Signature of the rental contract – to take place on the day of keys delivery;
  • Coordination of the mandatory fulfillments, if any.

Settling in Services

Receive personal assistance to set up utilities and services.

A&P will help the assignee set up basic utilities and services to the property. We will remain in contact with the assignee and the family in case any issues arise.

Personal assistance is provided to setup the basic utilities and services to the property, including media services. E-mail and phone helpline desk is provided after the check-in, aimed to support the assignee and the family with the daily issues related to the house and life in the new country.

The differences in the management of utilities contracts between the countries, as well as the language barriers, are easily overcome with the constant support of a professional knowing how to deal with any issues and saving the assignee time.

  1. An A&P consultant will share the different options in terms of basic utilities and media services and will support the assignee subscribing a contract with the relevant provider;
  2. A&P will stay available to support the employee in case any problem arises during his stay in the house.
  • Half-day for the key delivery;
  • Support following the entrance into the home for the set-up of the utilities and the management of the practicalities – duration to be agreed with the client (15 days, 1 month, 3 month, 6 month, annual)

School Support

Our relocation services experts will help you find a school for your children.

A consultant will help the assignee find the most suitable school for his children. The family will be assisted with the enrollment process.

Support in finding the proper schooling option for the kids in the country of destination providing internationally recognized qualifications.

A dedicated consultant will assist the family in identifying the institute that is most satisfying their needs, arranging the visits and providing support with the enrollment procedure.

Being the school system different from country to country, a professional guidance in the selection of the best school for the kids’ background ensures the satisfaction of all family members.

  1. An A&P consultant will contact the assignee to collect his/her special requirements;
  2. The consultant will scout the school options in the area and provide the assignee with a list of options;
  3. A&P will coordinate an appointment with the school chosen;
  4. A&P will support during the enrollment procedure.

Two to three days to search schools with places available according to the age of the children;

One day for the visits;

One week to complete the application procedure

Driving License

Drive legally in your new country.

A&P will help the assignee apply for a foreign driving license or convert his already existent one, according to his specific needs.

Support in applying for an Italian or a local driver’s license, depending on the destination country.

In the presence of a relevant multi- or bilateral agreement:

  • assistance in the conversion of the foreign driving licence into an Italian one or of a foreign driver’s license into a local one;
  • assistance in the application of a local driving licence;
  • support in the mandatory car plate registration.

The legislation on driving licences and car registrations differs from country to country. A professional guidance from experts in driver’s license and car jurisdiction ensures that all family members carry out all the mandatory fulfillments, stay compliant with the law and avoid unpleasant inconveniences (e.g. license withdrawal, car confiscation or penalty fees).

An A&P consultant will analyze the specific case and provide information on the necessary fulfillments;

A&P will gather documents and coordinate the process with a driving school or a competent authority;

A&P will monitor the process until completion.

Depending on the driving license (issuing country and characteristics), it might be possible to convert it into a local one, or it might be required to apply for a local one.

Conversion:

  • Depending on the documents required, it might take from a couple of days up to a month;
  • Appointment for the medical check  (couple of hours);
  • One month up to the issuance of the new driving license;
  • Appointment for the collection of the new driving licence (couple of hours)


Application for a local driving licence:

  • Depending on the documents required, it might take from a couple of days up to a month;
  • Enrollment to the driving school (half a day);
  • Theoretical lessons (minimum duration of 20 hours) at a certified driving school;
  • Theoretical exam;
  • Practical lessons (minimum duration of 20 hours) at a certified driving school;
  • Driving test (if passed, the driving licence is given immediately).

Relocation Services: Departure

Ask for support with lease termination.

A&P will provide assistance during lease termination negotiation and security deposit refund negotiation as well as in writing a notice to leave to the landlord.

Departure support is a service intended for those who need to vacate an apartment and wish to have assistance from trustworthy and organized professionals, guiding through all the mandatory fulfillments according to the local procedure and legislation.

A dedicated consultant will meet with the assignee and the landlord for the handover back of the keys, in order to check the condition of the property. Moreover, a detailed inventory report with pictures will be drafted to record the conditions of the property including its content, possibly based on the check-in report.

Having the possibility to rely on a professional during the check-out meeting allows parties to find an agreement, even in case problems should arise.

Thanks to our knowledge and expertise, we are able to mitigate and negotiate potential disputes between tenant and landlord.

  1. A&P will draft the notice letter, send it to the tenant for the signature and to the landlord through official channels;
  2. A&P will coordinate the meeting at home (check-out) to check the status of the apartment and agree on the required interventions. A proper report will be drafted and pictures will be taken;
  3. We will coordinate the necessary interventions and will take care of utilities closure;
  4. We will make sure that the safety deposit is duly returned to the tenant.
  • Drafting of notice letter to the landlord (template already available) – about 1 hour;
  • Phone information to the landlord – about 30 minutes;
  • Collection of the tenant’s signature on the notice and delivery through courier – 1 day;
  • Check-out meeting – Half day;
  • Closing of utilities contracts (it might take from a week to a couple of months, to wait for the final bill to be issued);
  • Deregistration from local authorities – up to a month to get the final certificate;
  • Coordination of works as per check-out report and return of safety deposit according to the law indication (commonly within 30days from check out meeting).

A TEAM OF MULTILINGUAL PROFESSIONALS

A&P has a team of expert professionals in many areas: labour law, social security, corporate taxes, individual taxes, immigration law, relocation services.

WEBEX VIDEO CONFERENCING TOOL

A&P makes processes easier and quicker by using an international well-known tool, which helps in arranging phone conferences, as well as online presentations, with more actors taking part to them.

Contact Us

With 20+ years of experience in the field and more than 1.000 relocation cases carried out, A&P team of multilingual professionals will guide the assignee through all steps of the relocation process, making sure that this is carried out in a compliant and effective way.

Fill in the form and ask for a quote on your specific case of relocation.

TRUSTED PROFESSIONALS

A&P has a team of multilingual professionals licensed by the Italian Government and enrolled in the National Tax Advisors Government List and Professional Auditors.

ISO 9001

We received the ISO 9001 certificate in April 2016 and are now waiting for it to be renewed. It is one of the most trustful Seals in Quality Certification and it entrusts A&P Services Quality Level.

A&P INSTITUTIONAL

A&P Provides Services for Confindustria leading Industries Associations.