Travel Security: Special Section of MOG 231

Created to manage international assignments

management of international assignments

A travel security special section: developed for whom?

The Travel Security Special Section is addressed to all those Companies operating across national borders that have adopted the Organizational and Management Model (MOG) pursuant to Legislative Decree 231/2001.
Although MOG 231 governs corporate practices, business travels abroad are rarely duly covered.

organizational and management model 231

Goal of the travel security special section

The Special Section on Travel Security aims at identifying practices that a Company must integrate in its corporate procedures to prevent any risk related to posting workers abroad and to protect its employees during international assignments.

The Travel Security Special Section aims at integrating Model 231 with a preliminary framework followed by a special analysis of work activities carried out abroad.

This analysis enables the Company to define risk factors to which an employee may be exposed, considering the territory where an assignment is supposed to be carried out.

safety at work for employees abroad

guiding health & safety officers and HR

Why integrate it in MOG 231?

The Special Section on Travel Security provides guidelines for management figures, particularly for Health & Safety Officer and HR manager, allowing them to define policies that would comply with the Italian legislation as regards safety and security of workers posted abroad.

The Company is obliged to ensure safety both for its employees and contractors (i.e., Freelance Professionals, Business Contractors), whether sending them abroad as independent external contractors or on the company’s behalf.

practices and procedures to follow before, during and after the assignment

What does the Special Section provide for?

1. Documents Storage

to keep track of secondments abroad

2. Risk Assessment

only government and supranational resources

3. Implementing Procedures

to protect itinerary and place of stay

1. Storage of Travel Security Documentation

to keep track of all business trips

The Travel Security Special Sections imply the creation of an archive accessible to designated staff members (i.e., employees and HR) that allows keeping formal track of employees’ business travels or relocations.

Role-based sets of permissions may be granted to employees to access the archive, i.e., read-only or write access modes.

The Archive allows for

2. Risk Assessment

based on official government sources

Before assigning employees a mission outside their permanent place of work in Italy, the business must assess thoroughly the Risk level by paying attention to the areas in a Country of destination, taking into account the anticipated itinerary of an employee.

classifying destinations according to level of risk

3. Applying Procedures

according to the level of risk of itinerary and stay

Based on the level of risk attributed to the itinerary and/or place of stay abroad, the Company, in collaboration with Safety Managers, undertakes to follow the established procedures. The procedure may differ depending on the level of risk identified.

The Travel Security Special Section allows managers to act consistently, by being guided exclusively by objective factors. Therefore, actions determined by subjective decisions and potential inaccurate assessments are avoided.

The Company shall:

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