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Created to manage international assignments
management of international assignments
The Travel Security Special Section is addressed to all those Companies operating across national borders that have adopted the Organizational and Management Model (MOG) pursuant to Legislative Decree 231/2001.
Although MOG 231 governs corporate practices, business travels abroad are rarely duly covered.
organizational and management model 231
The Special Section on Travel Security aims at identifying practices that a Company must integrate in its corporate procedures to prevent any risk related to posting workers abroad and to protect its employees during international assignments.
The Travel Security Special Section aims at integrating Model 231 with a preliminary framework followed by a special analysis of work activities carried out abroad.
This analysis enables the Company to define risk factors to which an employee may be exposed, considering the territory where an assignment is supposed to be carried out.
guiding health & safety officers and HR
The Special Section on Travel Security provides guidelines for management figures, particularly for Health & Safety Officer and HR manager, allowing them to define policies that would comply with the Italian legislation as regards safety and security of workers posted abroad.
The Company is obliged to ensure safety both for its employees and contractors (i.e., Freelance Professionals, Business Contractors), whether sending them abroad as independent external contractors or on the company’s behalf.
practices and procedures to follow before, during and after the assignment
to keep track of secondments abroad
only government and supranational resources
to protect itinerary and place of stay
The Travel Security Special Sections imply the creation of an archive accessible to designated staff members (i.e., employees and HR) that allows keeping formal track of employees’ business travels or relocations.
Role-based sets of permissions may be granted to employees to access the archive, i.e., read-only or write access modes.
The Archive allows for
Before assigning employees a mission outside their permanent place of work in Italy, the business must assess thoroughly the Risk level by paying attention to the areas in a Country of destination, taking into account the anticipated itinerary of an employee.
classifying destinations according to level of risk
Based on the level of risk attributed to the itinerary and/or place of stay abroad, the Company, in collaboration with Safety Managers, undertakes to follow the established procedures. The procedure may differ depending on the level of risk identified.
The Travel Security Special Section allows managers to act consistently, by being guided exclusively by objective factors. Therefore, actions determined by subjective decisions and potential inaccurate assessments are avoided.
The Company shall:
