Insured for over 10 million euros
Document review and preparation
We start with the instructions from the foreign authority, bank, notary or business partner. We check whether you need the deed of incorporation, the current articles of association, attachments or specific amendments.
If the application requires the current articles, we review the available documentation and the effective dates of relevant amendments.
We then assess whether you need a simple copy, a copy with Chamber of Commerce certification or a notarial certified true copy. Depending on document availability and the agreed scope, we can coordinate retrieval from the Italian Business Register, the notary holding the original deed or the relevant Notarial Archive.
Assistance according to the destination country
The service covers Italian corporate documents for use abroad. We assess the necessary procedure according to the destination country and the requirements of the foreign authority or organisation.
The signature requiring authentication determines the competent Italian office. For a notarial signature, we check the relevant Public Prosecutor’s Office. For an apostille on a Chamber of Commerce signature, we check the competent Prefecture.
Where applicable, we also assess the need for an ex-UPICA certification. If the documents require consular legalisation, we coordinate the steps requested by the foreign diplomatic or consular representation.
Overseas applications and submission deadlines
You may need this service when registering a branch, establishing a subsidiary, opening a corporate bank account, participating in a tender or completing a due diligence process.
Contact us as soon as you receive the overseas document requirements. We estimate processing times after reviewing the documents and identifying the necessary formalities.
Timing depends on document availability and the schedules of the notary, Notarial Archive and other offices involved. Tell us about any urgent deadline at the outset so we can assess whether the necessary procedure fits your timeframe.
Coordinate copies, authentication and translation
A document suitable for an initial review may not meet the requirements for final submission abroad. The foreign organisation may require a particular version, a certified copy or a specific form of translation.
We review these requirements before coordinating the formalities. If you need a translation, we clarify its language, scope and certification, including whether it must cover attachments, copy certifications, apostilles, stamps and seals.
Our review may also identify additional corporate documents. We assess these separately when defining the engagement. Final acceptance remains subject to the foreign authority or organisation and the requirements of your application.
How the service works
- Initial review. We examine the overseas instructions and complete copies of your documents, including certifications, attachments and final pages. We identify any additional information before starting the formalities.
- Quotation. We outline the proposed activities, expected expenses and estimated timeframe, taking account of document retrieval and the offices involved.
- Preparation and formalities. Once you confirm the engagement, we coordinate the issue of copies and the agreed activities with the relevant professionals and authorities. The competent notary issues any necessary notarial certification.
- Translation and delivery. Where included, we coordinate translation and delivery in the agreed format.
Documents, information and costs
To help us assess your request, send us:
- Company name, legal form and Italian tax code.
- Destination country, receiving organisation, purpose and deadline.
- Written instructions from the foreign bank, notary or authority.
- Available deed of incorporation and articles of association, including certifications, signatures and attachments.
- Details of the notarial deed, if known, and information about recent corporate amendments.
- Required language, number of copies and paper or digital delivery requirements.
Costs depend on document searches, the issue of copies, the number of deeds, the required formalities and the length of the translation. The quotation specifies the treatment of administrative charges, notarial fees, consular fees and delivery expenses, including any exclusions.
Complete the contact form below or book a consultation with our team to discuss your documents and request a quotation.
