Travel Security: Special Section of MOG 231
The special section of MOG 231 on travel security has been introduced to manage international assignments.
since 1998
Studio A&P offers professional consulting services to businesses and individuals.
Studio A&P supports companies and individuals with their activities in Italy and Worldwide, providing specialized assistance in global mobility of workers, Italian and international taxation.
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management of international assignments
Travel security special section: to whom it is addressed
The Travel Security Special Section is addressed to all those Companies operating across national borders that have adopted the Organizational and Management Model (MOG) pursuant to Legislative Decree 231/2001.
Although MOG 231 governs corporate practices, business travels abroad are rarely duly covered.
organizational and management model 231
What is the aim of the travel security special section?
The Special Section on Travel Security aims at identifying practices that a Company must integrate in its corporate procedures to prevent any risk related to posting workers abroad and to protect its employees during international assignments.
The Travel Security Special Section aims at integrating Model 231 with a preliminary framework followed by a special analysis of work activities carried out abroad.
This analysis enables the Company to define risk factors to which an employee may be exposed, considering the territory where an assignment is supposed to be carried out.
guiding health & safety officers and HR
Why integrate it in MOG 231?
The Special Section on Travel Security provides guidelines for management figures, particularly for Health & Safety Officers and HR managers, allowing them to define policies that would comply with the Italian legislation as regards safety and security of workers posted abroad.
The Company is obliged to ensure safety both for its employees and contractors (i.e., Freelance Professionals, Business Contractors), whether sending them abroad as independent external contractors or on the company’s behalf.
practices and procedures to follow before, during and after the assignment
What does the Special Section provide for?
1. Documents Storage
to keep track of secondments abroad
2. Risk Assessment
only government and supranational resources
3. Implementing Procedures
to protect itinerary and place of stay
1. Storage of Travel Security Documentation
to keep track of all business trips
The Travel Security Special Sections imply the creation of an archive accessible to designated staff members (i.e., employees and HR) that allows keeping formal track of employees’ business travels or relocations.
Role-based sets of permissions may be granted to employees to access the archive, i.e., read-only or write access modes.
The Archive allows for
- Data and documentation tracking
- Proof of Company's procedures to prevent risks before and during the trip
- Storage and availability of data entered in compliance with Statute of limitations
2. Risk Assessment
based on official government sources
Before assigning employees a mission outside their permanent place of work in Italy, Companies must assess the Risk level thoroughly, by paying attention to specific areas in the Country of destination, taking into account the anticipated itinerary of the employee.
classifying destinations according to level of risk
- Government Resources and Supranational Bodies (i.e. EU, UN, WHO)
- Designated scale with 4 levels of risk
- Objective classification of areas risk level
3. Applying Procedures
according to the level of risk of itinerary and stay
Based on the level of risk attributed to the itinerary and/or place of stay abroad, the Company, in collaboration with Safety Managers, undertakes to follow the established procedures. The procedure may differ depending on the level of risk identified.
The Travel Security Special Section allows managers to act consistently, by being guided exclusively by objective factors. Actions determined by subjective decisions and potential inaccurate assessments are thus avoided.
The Company shall:
- Monitor risk levels throughout the trip
- Adjust protection levels according to levels of risk
- Monitor the travel until workers return home
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